ACCESS TO RECORDS – APPLICATION FILES
Fact Sheet (RG-FS330)
Contact Information
College of Respiratory Therapists of Ontario
180 Dundas Street West,
Suite 2103
Toronto, ON M5G 1Z8
Telephone: 416-591-7800
Toll-Free (in Ontario): 1-800-261-0528
General Email: questions@crto.on.ca
Overview
The purpose of this fact sheet is to provide information for applicants requesting records related to their registration application file.
Under the Regulated Health Professions Act, (1991), the Registrar shall give an applicant, at their request, all the information and a copy of each document the CRTO has that is relevant to the application, unless in the Registrar’s opinion, it will jeopardize anyone’s safety.
Requests
Applicants of the CRTO who wish to request information and/or copies of their registration file will need to submit the Request for Records – Application Files form. The CRTO will provide the requested document(s) at no charge.
CRTO staff will provide the applicant with the information and/or copies of documentation relevant to their registration file, which may include:
- Information provided by the applicant as part of the application process;
- Information obtained from other CRTO files or third parties;
- Information that describes the CRTO’s rationale for its decision;
- Information related to accommodation requests, review requests, and appeals
Requests for access to documents will be processed by Registration Staff within thirty (30) days, failing which the applicant will be notified of the delay and the reason for it.
Determination of Requests
Exception of Disclosure
It is important to note that the Registrar may refuse to give an applicant anything that may, in the Registrar’s opinion, jeopardize the safety of any person. Under certain circumstances, the CRTO will not provide all or part of the requested information. These circumstances are applied where the safety of a person is jeopardized or where the information is subjected to another Act, court order, or law. For example, solicitor and client privilege protects legal advice from being disclosed, and the deliberative privilege protects the deliberations of the Registration Committee from disclosure.
Resources
- Request for Records – Application Files form
- Health Professions Procedural Code
Contact Information
College of Respiratory Therapists of Ontario
180 Dundas Street West,
Suite 2103
Toronto, ON M5G 1Z8
Telephone: 416-591-7800
Toll-Free (in Ontario): 1-800-261-0528
General Email: questions@crto.on.ca